Preview Questions Documentation Specialist | Role Specific Skill

Question 1: Which method is most efficient when archiving outdated but important financial reports in the BFSI industry while ensuring quick retrieval when needed?

Which action should you take?

Choose only one option

Use cloud storage with indexing capabilities

Use tape backups for long-term storage

Use paper shredding for document destruction

File documents physically without indexes

Question 2: Under the Anti-Terrorism Act, what documentation requirement must BFSI institutions follow for reporting suspicious financial activities?

Which action should you take?

Choose only one option

Keep records of all transactions regardless of activity type

Only report activities if they exceed a financial threshold

Create and maintain detailed records of suspicious activities for 5 years

Report suspicious activities within 1 month without recording details

Question 3: How can you ensure data security when entering sensitive financial information into a system?

Which action should you take?

Choose only one option

Limiting entry to authorized personnel only

Using default passwords for easier access

Storing data in paper files

Encrypting sensitive data during entry

Question 4: When preparing files for archiving in a large banking institution, what is the most effective strategy for ensuring that historical loan records are easily retrievable?

Which action should you take?

Choose only one option

Storing in cloud-based repositories

Using external drives with manual backups

Physical indexing with folders

Digitalization with metadata tagging

Question 5: In the context of risk management and compliance, which of the following practices is essential for a BFSI institution to comply with international financial regulations?

Which action should you take?

Choose only one option

Implement risk assessment protocols and document all risk-related activities

Discard all risk-related documents once the transaction is completed

Share all risk-related documents publicly for transparency

Rely on internal informal document tracking systems

Question 6: Which of the following would be considered a violation of the Gramm-Leach-Bliley Act (GLBA) when managing customer financial records in BFSI?

Which action should you take?

Choose only one option

Storing customer records securely

Restricting access to customer data based on roles

Encrypting financial data during storage

Disclosing financial data without customer consent