Preview Questions Document Controller | Role Specific Skill

Question 1: When migrating physical documents to an electronic filing system, what is the most important step?

Which action should you take?

Choose only one option

Storing documents without any organization

Simply scanning documents and storing them without checks

Ensuring proper scanning, indexing, and accurate metadata tagging

Using the cheapest possible scanner to speed up the process

Question 2: How can you improve the efficiency of the filing process when handling large volumes of construction documents?

Which action should you take?

Choose only one option

By automating the file naming process and applying consistent categories to each document

By storing documents in a single, unstructured file without metadata

By manually labeling each document with a unique identifier

By disregarding consistent practices for faster filing

Question 3: How do you ensure that the correct document versions are distributed to project stakeholders?

Which action should you take?

Choose only one option

By only sending documents to a limited group of stakeholders

By relying on email threads for document distribution

By sending all documents in their initial drafts

By using a formal document distribution matrix and tracking acknowledgments

Question 4: In document control for construction projects, what is the best way to ensure that documents are properly indexed for future retrieval?

Which action should you take?

Choose only one option

Grouping documents by project phase only

Ignoring indexing and relying on manual searches

Using standardized naming conventions and versioning systems

Storing documents in random order based on date

Question 5: How can document retention policies be effectively integrated into a filing system for construction documents to ensure compliance with legal requirements?

Which action should you take?

Choose only one option

By ignoring legal requirements in favor of convenience

By storing all documents for an indefinite period

By defining document retention periods based on type and legal requirements

By focusing on archiving only financial documents

Question 6: What steps should a Document Controller take to maintain a comprehensive and organized record of all project documentation?

Which action should you take?

Choose only one option

Store documents randomly without organizing them

Ignore document tracking and focus on final delivery

Focus only on high-priority documents and ignore others

Maintain a structured, organized system for tracking, categorizing, and storing all project documents throughout their lifecycle