Preview Questions Archivist | Role Specific Skill

Question 1: What is the main difference between descriptive and structural metadata in archival records?

Which action should you take?

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Structural metadata is irrelevant in the archival context

Descriptive metadata provides technical data, while structural metadata offers content description

Descriptive metadata offers content description, while structural metadata relates to the organization and format

Descriptive metadata refers to physical preservation, while structural metadata pertains to digital formats

Question 2: Which of the following best describes a "compliance audit" for records management in an academic institution?

Which action should you take?

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A review of how well the institution's records meet legal and regulatory requirements

A review of how much storage space is used by records

An inventory of all records to ensure they are physically secure

A process of checking the accuracy of student records

Question 3: In managing a digital archive, which database feature is most important for supporting a large volume of records with high access frequency?

Which action should you take?

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High transaction processing capability

In-memory caching for frequently accessed records

Advanced user permission management systems

Data replication across multiple servers for load balancing

Question 4: How do you manage the lifecycle of records, ensuring that records are disposed of or archived in compliance with institutional and legal guidelines?

Which action should you take?

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By discarding records when no longer needed, without following any specific retention schedule

By storing records indefinitely without considering retention schedules

By following established retention schedules, reviewing records for relevance, and ensuring proper disposal methods

By disposing of records without verifying legal or institutional requirements

Question 5: What is a key challenge when managing archival databases that contain large amounts of digitized text?

Which action should you take?

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Ensuring that digitized text formats remain compatible over time

Handling the size of the database to allow efficient querying

Managing the quality of the metadata linked to the text

Ensuring the text is properly OCR processed for searchable data

Question 6: What is the most appropriate storage temperature for archival records to ensure preservation?

Which action should you take?

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30-35?C (86-95?F)

20-25?C (68-77?F)

10-15?C (50-59?F)

40-45?C (104-113?F)